With technology being such an integral part of business these days, it is important that not only does it work to make our business lives simpler, but also more secure. Unfortunately, that isn’t always the case, especially if we are unaware of how to use it properly. That is why it’s essential to know about these simple tech solutions to help your business be more secure.
While we are heavily sold on the use of cloud storage for our data, it seems that every week or so there is another incident of hackers getting hold of information that is being stored online.
The problem here is that while there is usually strict protocol for security, especially for business cloud services, technology is changing all the time, and some hackers are ahead of the curve.
Unfortunately, you cannot predict all of the possible ways that someone may be able to gain access to your data online. Therefore a best case scenario is the right way to go. That means checking that your cloud service provider has security that prevents eavesdropping when data is in transmission, that it separates its users, and that there is check in place to stop the cease and corruption of data. You can read some review of the best ones here.
Another way that you can make your business more secure is to keep accurate digital records. This can be particularly useful when conducting business mergers and meetings.
This is because a thing can get very heated and complicated, and our memories are not always the most accurate way of recording what happened or what was agreed upon.
Instead, use something like this small digital recorder to make a record of what is going on. Then if there are any queries or haggling about what was agreed, you can easily download the recording to your computer, go back and check.
Digital security systems
Another simple solution to make your business more secure is to install digital security systems such as CCTV and card reading locks. These provide physical security for your business from intruders, as well as being able to keep a quick and easy track of who is in what part of the building at what time.
Obviously, digital CCTV is much easier and cheaper to run than traditional models. Also storing the files isn’t a problem either as they can be housed on a computer, the cloud, or an external hard drive.
One thing a secure business must have is good antivirus software. A virus is a malicious computer program designed to do harm to your software in some way. It could delete files, or even hold you to ransom to get you data back.
Obviously, this is something that can severely interfere with productivity and your own security reputation. So getting the best antivirus software across all of your networks is essential. As is training all of your staff on how security including things like using a secure connection for all business work.
A lot of entrepreneurs don’t think about security when it comes to their business. But then if something occurs, they often are left looking back with regret that they didn’t do more to protect their business. After all, it’s your livelihood, and if it gets put in jeopardy, you might have to end your business. But a lot of entrepreneurs don’t really know how they can secure their company. Therefore, here are some security tips every entrepreneur needs to keep their business safe.
Get top security software for your company computers
It’s so easy to get a virus on your computer. After all, you can click on something on the net which puts malware on your computer. Or you might even receive an email which leads you to end up with a virus. But once your computer does get malware or viruses, it could result in trouble for your business. For starters, it might contaminate business files. So it could delay you being able to get on with work for a client. And then you might lose their business. Also, if there is sensitive information on your computer, it could end up in the wrong hands. And then your business could end up going under if this does occur. They might also be able to get business account details which could then mean they clear your account. And put you at risk of bankruptcy. Therefore, you need to install some top security software on your company computers. This will secure the computer against any threats of viruses and malware. And will protect your computer as long as you do regular updates. But even with this software in place, make sure you are aware of potential risks so you can spot them quickly. As we said before, train your employees in basic security awareness to ensure you can protect your company!
Hire an HR team to keep an eye on employees
We want to trust any employees we hire to work for our company. After all, we hope they are loyal and trustworthy for the sake of our business. But unfortunately, there are a few people out there who might want to harm your company. And they might take risks for their own financial gain which could put your business in jeopardy. But it can be hard to keep a beady eye on your employees when you are trying to run your company. After all, there will be times when you can’t be at the office. Therefore, it’s worth working with an HR recruitment company like Portfolio HR to find a new HR member of staff. They can then keep a watchful eye over any employees. And they will raise any concerns they have with you. Also, if you did find they were trying to steal from your company, having an HR staff member in place can ensure you can deal with the situation properly. After all, if you have never hired people before, you might not be experienced in dealing with these situations!
Get a non-disclosure in place for staff and clients
It’s so important that you keep information safe about your business. After all, you don’t want it to fall into the wrong hands, and then a competitor manages to find out important details. Otherwise, they might steal your ideas. And it’s often down to an error that is done by a client or even an employee. After all, they might not understand the rules about talking about your company. Therefore, you should consider drawing up a non-disclosure agreement. That way, they know exactly what they can talk about when it comes to your idea. And it can stop employees sharing vital information on the net. As it’s a legal document, it’s a good idea to get a solicitor to draw up the document.
Get CCTV and an alarm for your office building
It’s also crucial that you set up security measures for your company premises. Even if you have a small office, it could see the end of your business if someone manages to break in and steal vital information. Or they could come into the office building and take pieces of tech which will blow your business budget to replace. Therefore, keep your business safe by getting a good CCTV system and an alarm which will go off if someone tries to break in after you leave. Also, if there was an attempted break-in, you will have footage to give to the police so they can find the intruder quickly.
And make sure you don’t give out loads of information online. If you say you are not at the office, it could mean someone will know they can get easy access into your business building.